If you spend a lot of time presenting in meetings, don’t you get sick of other people sending you messages in the middle of a screen share?
That’s why Microsoft has introduced Focus mode in Teams.
In this blog post, you’ll learn what Focus mode is, when and why to use it, and even how you can stop people on other platforms from interrupting you.
Focus Mode is a simple Microsoft Teams feature designed to do what you may consider impossible: keep your attention locked in a meeting.
If we’re making realistic predictions, it will remove some of the distractions you commonly get in a meeting.
It is a simple layout scheme that immerses you in whatever content is being shared. Teams Focus Mode probably tops the list of the best Microsoft Teams features in that’s been introduced in 2023.
The use cases for Microsoft Teams Focus Mode include:
See also: How To Turn On Busy On Busy On Microsoft Teams
To fully appreciate the Microsoft Teams Focus Mode feature and its use cases, we have to understand what it’s trying to fix.
You can add Focus Mode to the many intelligent methods used when tackling notification overload.
Focus mode will totally immerse you in a Teams meeting presentation.
You’ll avoid distractions like participants in the video feed or even in-meeting messages.
Moreover, when you turn on Focus Mode in fullscreen (more on that in a bit), you also get to cut out any notification badges in the taskbar.
This helps avoid the effects of excess context switching in your work.
Being in a meeting with Focus mode turned on automatically updates your Teams status from Available to In a call.
This is useful if you’re in a team whose members have been briefed on Microsoft Teams etiquette.
Your team members immediately know to send scheduled messages for when you’re likely to be available again. And if it’s truly urgent, a priority message lets you know.
Thus, Focus Mode also works as DND.
Follow these steps if you want to focus on the presentation going on in your Microsoft Teams meeting:
This’ll help avoid distractions from notification badges in your taskbar.
So let’s say you want to come back out and maintain eye contact with the presenter or other participants while the presentation is going on; this is how to turn off Microsoft Teams Focus mode:
When you use Teams but your colleagues prefer other platforms like Slack or Webex, they won’t be able to see you’re busy, let alone sharing your screen.
So, what happens?
They send you messages or even try to call you.
You see, when Dave uses Slack and you use Teams, he doesn’t know your presence without logging into Teams.
So when Dave needs to know the latest pricing for your new product, he phones you without thinking.
Sure, Dave might check your presence status on Slack. But if you don’t use Slack, that’s not much use.
Unless…
You’re using Presence Sync.
Presence Sync automatically shares your presence status cross-platform.
If you’re presenting in Teams (Focus mode or otherwise), your presence turns red and is reflected on any other platforms you’re connected to.
Presence Sync is a way to integrate your online, offline, busy, and other statuses across Google Chat, Microsoft Teams, Slack, Webex, and Zoom.
So the next time you’re presenting and don’t want to be interrupted, make sure you have Presence Sync installed.
To stay up-to-date with the latest Presence Sync information, visit our website and follow us on LinkedIn.